Constitution and Bylaws of The Horological Society of New York
Organized March 26, 1866

Revised and amended
August 16, 1869, November 2, 1874, May 5, 1879, August 22, 1881, October 6, 1887, July 11, 1905 and January 2, 1906, February 18, 1967, February 27, 2015, June 18, 2015, December 15, 2015, July 10, 2016.

 

ARTICLE I - NAME OF THE ASSOCIATION

Section 1
The name of the association shall be the Horological Society of New York, Inc., hereinafter called the Society.

Section 2
The Society shall be a non-profit corporation chartered under the laws of the State of New York.

 

ARTICLE II - OBJECT OF THE ASSOCIATION

Section 1
To advance the art and science of horology.

Section 2
To disseminate and interchange horological knowledge among its members and with the public.

Section 3
To provide regular friendly social discussion after adjournment of the regular meetings as well as social events during the year.

Section 4
Notwithstanding any future construction of any of the foregoing provisions to the contrary, the Society shall not engage in any activity which is not educational, technical, scientific, or charitable within the meaning of Section 501(c)(3) of the Internal Revenue Code, 1954 or equivalent provisions of any amendment of such Code, or of a superseding Internal Revenue Code, or other Federal law of like import.

Section 5
No part of the net earnings of the Society shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Society shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the Society shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Society shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the Society shall not carry on any other activities not permitted to be carried on (a) by a Society exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a Society, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

ARTICLE III - MEMBERSHIP

Section 1
Any person with an interest in horology may join the society.

Section 2
Members must pay yearly membership dues of $100.00.

 

ARTICLE IV - PRIVILEGES OF MEMBERSHIP

Section 1
Every member of the Society who has been a member in good standing for at least one year can be elected to any official position.

Section 2
All members are privileged to take advantage of all facilities offered by the library of the Society.

 

ARTICLE IV - DUTIES OF MEMBERS

Section 1
Each member should use their best effort to further and encourage the welfare of the Society and advance the art and science of horology. They should consider it a duty to attend all functions given by the Society.

Section 2
Each member is obliged to pay their membership dues and any other financial assessments promptly.

 

ARTICLE V - RESIGNATIONS AND SUSPENSIONS OF MEMBERS

Section 1
Any member can resign from the Society by presenting a written or oral statement to the Trustees, subject to the fulfillment of all obligations of membership.

Section 2
A member who is delinquent in the payment of their membership dues and who fails to meet their obligations within one year will have their name removed from the membership list.

Section 3
Any member who deports themselves in a rude or boisterous manner in the meetings, or at any time conducts themselves in an impolite manner, or is accused of dishonesty or guilty of other misdemeanors will have their name removed from the membership list.

 

ARTICLE VI - REINSTATEMENT OF MEMBERS

Section 1
Any member who voluntarily resigns from the Society may be reinstated as a member in good standing by paying their membership dues without the payment of the regular initiation fees.

Section 2
Any member suspended for the non-payment of dues can be reinstated by payment of 2 years delinquent dues, plus current dues.

 

ARTICLE VII - OFFICERS AND HOW ELECTED

Section 1
The President, Vice President, Treasurer, Recording Secretary, Director of Education, Librarian, Editor of the Newsletter, and Trustees constitute the Executive Committee of the Society. When considered necessary the President can call the Executive Committee in session to discuss and vote on measures concerning the Society.

Section 2
All officers are elected for a term of one calendar year. In the event of a vacancy due to any cause other than expiration of term, the Executive Committee shall hold a special election to fill the vacancy.

Section 3
An election shall be held every December. Special elections may be held if deemed necessary. Only Trustees may vote.

Section 4
All members of the Executive Committee can be elected to their respective offices for five successive terms.

Section 5
A majority vote is necessary to elect a candidate for office. In case of a tie, the President shall cast the tie-breaking vote.

 

ARTICLE IX - DUTIES OF OFFICERS

Section 1
The President shall preside at all meetings and organize said meetings.

Section 2
The Vice President shall organize the membership list. The Vice President is empowered to act in the official capacity as President in case of the President’s absence.

Section 3
The Treasurer shall receive all moneys and pay all debts, and shall keep a complete record of all financial transactions. At the request of the Executive Committee he or she shall be ready to give a statement of money on hand. He or she shall submit all required tax information to state and federal authorities.

Section 4
The Recording Secretary shall keep a record of the minutes of each meeting, and shall submit their minutes to the Editor of the Newsletter for publication.

Section 5
The Editor of the Newsletter shall publish a regular newsletter concerning the activities of the Society to the entirety of the Society’s membership.

Section 6
The Trustees shall attend all Executive Committee meetings to discuss and vote on business.

Section 7
The Librarian shall be the custodian of the books, manuscripts and other technical data of the Society.

Section 8

The Director of Education shall organize the Society's education initiatives.

 

ARTICLE X - MEETINGS

Section 1
The regular meetings of the Society are to be held monthly, at such place and time as the Executive Committee may decide. All meetings commence promptly at 7:00pm.

Section 2
All meetings shall be conducted in English.

 

ARTICLE XI - FELLOWS

Section 1
Every member of the Society who has been a member in good standing for at least one decade can be made a fellow of the Society.

Section 2
Fellows may be nominated and voted at the annual election.

Section 3
Fellowship is granted for life.

Section 4
Fellows are exempt from all membership dues and fees.

 

ARTICLE XII - AWARDS

Section 1
The Howard Fass award is given to individuals judged to have shown extraordinary dedication to the ideals which the Society pursues.

Section 2
One Howard Fass award may be granted each year.

Section 3
Awardees may be nominated and voted at the annual election.

Section 4
Awardees do not need to be members of the Society, or located in New York City.

 

ARTICLE XIII - GENERAL PROVISIONS

Section 1
These bylaws once being approved by the Executive Committee shall be binding on the Society and automatically make void any laws and ordinances made previous to the enactment of these same bylaws.

Section 2
Suspension of the rules for any period of time, for any part of any article or section thereof or of the bylaws as a whole shall not be permitted.

 

ARTICLE XIV - AMENDMENTS TO CONSTITUTION AND BYLAWS

Section 1
Amendments to the constitution and bylaws must be by a majority vote.

Section 2
The constitution and bylaws shall be made available to any member upon request.

 

ARTICLE XV - DISSOLUTION OF THE ASSOCIATION

Section 1
This association can not be dissolved as long as five members continue to uphold the same.

Section 2
Upon the dissolution of the Society, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.