Constitution and Bylaws of The Horological Society of New York
Organized March 26, 1866
Revised and amended
August 16, 1869, November 2, 1874, May 5, 1879, August 22, 1881, October 6, 1887, July 11, 1905 and January 2, 1906, February 18, 1967, February 27, 2015, June 18, 2015, December 15, 2015, July 10, 2016, December 2, 2019, December 11, 2019, February 2, 2021, September 14, 2022.
ARTICLE I - NAME OF THE ASSOCIATION
Section 1
The name of the association shall be the Horological Society of New York, Inc., hereinafter called the Society.
Section 2
The Society shall be a non-profit corporation chartered under the laws of the State of New York.
ARTICLE II - OBJECT OF THE ASSOCIATION
Section 1
To advance the art and science of horology.
Section 2
To disseminate and interchange horological knowledge among its members and with the public.
Section 3
To provide regular friendly social discussion after adjournment of the regular meetings as well as social events during the year.
Section 4
Notwithstanding any future construction of any of the foregoing provisions to the contrary, the Society shall not engage in any activity which is not educational, technical, scientific, or charitable within the meaning of Section 501(c)(3) of the Internal Revenue Code, 1954 or equivalent provisions of any amendment of such Code, or of a superseding Internal Revenue Code, or other Federal law of like import.
Section 5
No part of the net earnings of the Society shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Society shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the Society shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Society shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the Society shall not carry on any other activities not permitted to be carried on (a) by a Society exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a Society, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
ARTICLE III - MEMBERSHIP
Section 1
Any person with an interest in horology may join the Society.
Section 2
Members must pay yearly membership dues, unless exempt.
ARTICLE IV - PRIVILEGES OF MEMBERSHIP
Section 1
Every member of the Society who has been a member in good standing for at least one year can be elected to any official position.
Section 2
All members receive priority access to meetings organized by the Society.
ARTICLE V - DUTIES OF MEMBERS
Section 1
Each member should use their best effort to advance the art and science of horology.
Section 2
Each member is obliged to pay their membership dues and any other financial assessments promptly.
ARTICLE VI - RESIGNATIONS AND SUSPENSIONS OF MEMBERS
Section 1
Any member can resign from the Society by presenting a written or oral statement to the Trustees, subject to the fulfillment of all obligations of membership.
Section 2
A member who is delinquent in the payment of their membership dues and who fails to meet their obligations will have their name removed from the membership list.
Section 3
Any member who behaves in a rude or boisterous manner at the meetings, or at any time conducts themselves in an impolite manner, or is accused of dishonesty or guilty of other misdemeanors will have their name removed from the membership list.
ARTICLE VII - REINSTATEMENT OF MEMBERS
Section 1
Any member who voluntarily resigns from the Society may be reinstated as a member in good standing by paying their membership dues without the payment of the regular initiation fees.
Section 2
Any member suspended for the non-payment of dues can be reinstated by payment of 2 years delinquent dues, plus current dues.
ARTICLE VIII - OFFICERS AND HOW ELECTED
Section 1
The President, Vice President, Treasurer and Trustees constitute the Officers of the Society. When considered necessary the President can call the Officers in session to discuss and vote on measures concerning the Society.
Section 2
All officers are elected for a term of five calendar years. Terms may be extended if multiple Trustees have the same retirement year. In the event of a vacancy due to any cause other than expiration of term, the Executive Committee may hold a special election to fill the vacancy.
Section 3
An election shall be held every December, unless there are no nominees for open positions. Special elections may be held if deemed necessary. Only Trustees may vote.
Section 4
After completing their term and a one year break, an officer may be re-elected. If multiple Trustees have the same retirement year, one volunteer will be solicited to retire. If no volunteers come forward, participation and attendance will be examined to select one Trustee to retire.
Section 5
A majority vote is necessary to elect a candidate for office. In case of a tie, the President shall cast the tie-breaking vote.
Section 6
A maximum of 12 trustees may serve.
ARTICLE IX - DUTIES OF OFFICERS & EXECUTIVE DIRECTOR
Section 1
The President shall preside at all meetings and organize said meetings.
Section 2
The Vice President is empowered to act in the official capacity as President in case of the President’s absence.
Section 3
The Executive Director shall be responsible for the day-to-day activity of the Society, including all aspects of what is deemed necessary to satisfy the Society’s mission. The Executive Director shall receive all moneys and pay all debts, and shall keep a complete record of all financial transactions. He or she shall submit all required tax information to state and federal authorities. The Executive Director shall be the direct manager of all employees and volunteers of the Society.
Section 4
The Recording Secretary shall keep a record of the minutes of each meeting.
Section 5
The Trustees shall attend all Executive Committee meetings to discuss and vote on business. A majority vote by the Trustees is required to pass proposals.
Section 6
The Treasurer shall provide regular financial reports to the Executive Committee.
Section 7
Trustees should use their best effort to further and encourage the welfare of the Society and advance the art and science of horology.
ARTICLE X - MEETINGS
Section 1
The regular meetings of the Society are to be held on a monthly basis, at such place and time as the Executive Director decides.
Section 2
All meetings shall be conducted in English.
ARTICLE XI - FELLOWS
Section 1
Every member of the Society who has been a member in good standing for at least one decade can be made a fellow of the Society.
Section 2
Fellows may be nominated and voted at the annual election.
Section 3
Fellowship is granted for life.
Section 4
Fellows are exempt from all membership dues and fees.
ARTICLE XII - AWARDS
Section 1
The Howard Fass award is given to individuals judged to have shown extraordinary dedication to the ideals which the Society pursues.
Section 2
One Howard Fass award may be granted each year.
Section 3
Awardees may be nominated and voted at the annual election.
Section 4
Awardees do not need to be members of the Society, or located in New York City.
ARTICLE XIII - GENERAL PROVISIONS
Section 1
These bylaws once being approved by the Executive Committee shall be binding on the Society and automatically make void any laws and ordinances made previous to the enactment of these same bylaws.
Section 2
Suspension of the rules for any period of time, for any part of any article or section thereof or of the bylaws as a whole shall not be permitted.
ARTICLE XIV - AMENDMENTS TO CONSTITUTION AND BYLAWS
Section 1
Amendments to the constitution must be approved by a vote of the then serving Trustees whereby at least 2/3 vote in favor of any such changes.
Section 2
The constitution and bylaws shall be made available to any member upon request.
ARTICLE XV - DISSOLUTION OF THE ASSOCIATION
Section 1
This association can not be dissolved as long as five members continue to uphold the same.
Section 2
Upon the dissolution of the Society, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.